View your team's schedule to see who is available to work on open Tasks. View specific users' schedules, view a group's schedule, or sort users by the skills required to complete the work.
Using this guide, you can:
Sort users on the right side of Team Scheduling to add users. Once you find the right users, sort their schedule on a weekly basis or a monthly basis.
Sort your users by individual users, Access Level, User Groups, Skills, or User Lists using Filters. Once you choose their name, see their schedule listed below.
To search for a user by name:
To sort users by Access Level, User Groups, or Skills:
After you choose the right users, view those users' daily or weekly schedules. Select either Days or Weeks at the top of the list. Use the arrows to scroll through particular date spans.
The weekly view provides a breakdown of what work has been allocated by day.
The monthly view provides a breakdown of what work has been allocated by week.
See an overview of who is busy and who isn't, so you can find the right user to assign your work.
After adding the right users, see their schedules listed below. Each user's schedule will have flood bars on each day/week showing how many hours they are scheduled.
To see what work has been assigned on a particular day/week, select the day/week from the schedule view. The right side of the screen will reveal the tasks they have been assigned for that day/week.
The work for a user is broken into five different types:
Scheduled activities ("yellow" entries) - Meetings in the schedule booked with clients. Create meetings from within Accelo and see them listed. If the account is integrated with Google, Outlook or Office 365, you'll see scheduled meetings from your calendar.
External events (“maroon”/”purple” entries) - If the account is connected to G Suite, Outlook or Office365 you'll be able to see a list of external calendar entries from those platforms in the schedule. External appointments help you to see the full picture of what someone is working on. The details of these entries are only visible to that particular user, and are shown as "External Event" to all other users.
Committed work (“dark blue” entries): Reserved time in someone's day to work on a specific task. Users or managers can commit time to their schedule to work on a particular task, project, etc. These committed work entries will also automatically appear on their timesheet for easy time recording.
Auto-scheduled work (“green” entries): Assigned Tasks appear as green in your schedule. Tasks appear in your schedule beginning on the Start Date and ending on the Due Date. Learn more about Assigned Work under Dynamic Scheduling.