Profitable Perks of Smart Automation

How to Simplify Your Billing Process

22-May 2017

Do you feel like you’re always scrambling around trying to keep up with manual processes, but don’t feel like you’re reaping the rewards? Are you still using spreadsheets to keep track of invoices and expenses? If so, you should probably know that there’s an alternative solution to all of this - a service operations platform that can automate your workflows and simplify your billing process.

Not only will this streamline the billing process for you and your clients, but it'll save you big bucks from the get go. In fact, having a person on your team fulfilling an accounts payable role instead of implementing smart technology could be costing your business over $50,000 per employee, per year *gasp*.

Ready to learn more about the benefits of implementing a smart automation platform? Here are a just few ways that smart technology will simplify your billing process to save you time and money. 

1. Seamless Integration

By integrating your service operations platform with an accounting software, you’ll no longer have to waste time entering client data, organizing receipts, chasing outstanding invoices, or mailing out bills. With the help of smart automation, everything will happen on its own. In just a few clicks, you can track sales, instantly bill your clients, and convert a project to an invoice in one shot.

Oh, and the best part? These automated processes will boost your customer relationships since everything will be timely and transparent. By integrating with the likes of QuickBooks, Xero, and Stripe, automatic late payment reminders can be set up so that you never have to pester one of your high-value clients again.

2. Smart Tracking Services

When using an automated billing tool, you can effortlessly track the amount of time being spent on projects, so that you’re always charging your clients for the correct amount of billable time. It’s hard to believe, but professional service businesses like IT consultants and accounting practices lose an average of $100,000 annually in revenue due to untracked time. When everyone on your team tracks their work on a platform that automatically logs their hours, reporting will be so much easier at the end of the billing cycle.

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3. Operating in Bulk

Having the option to create retainers and bulk invoice templates will make your life so much easier - not only for you but for your clients as well. What used to take you hours will take only a few minutes - increasing your efficiency exponentially. By integrating with a platform that supports these features you can create, duplicate and send invoices to all of your clients in one simple click. You can also set filters, for example, if you only want to bill clients who approved work in the last month. This seamless approach to running a professional service business is easy, instant, cost effective and most importantly, is going to get you back to doing the work you love.

If you’re still curious about how smart automation and integrated billing tools can help your business grow, or why you might want to get rid of your disconnected platforms, then take a look at this story from Prophix who have seen their revenue soar since installing an integrated and automated platform. Or to try it out for free today, simply click here.

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