Working a 9-to-5 isn’t so cut-and-dry these days. Most businesses now need to factor in remote and hybrid teams and multiple time zones. For professional services teams, the addition of complex client projects can make tracking employee hours feel like a full-time job in itself.
Even if you’ve done away with punch cards and paper timesheets for more modern time-tracking methods, supporting client work may still require more advanced solutions for tracking billable vs. non-billable time.
If you’re looking for an easy way to start keeping more accurate records of employee time and billable hours, time-tracking templates are an excellent place to start.
Tracking time is important for all industries, but for service businesses that charge an hourly rate, it becomes even more essential for running a successful business. Better time-tracking methods can bring a variety of benefits to you, your employees and your clients, including:
Ready to step up your business’s time management game? Below, we’re sharing some time-tracking templates to get you started.
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Simplify your time-tracking process with pre-built templates to track your team’s time. Download our Google Sheets templates and customize them to create a time-tracking process that fits your business needs. Having the right templates to support your work will help you better manage your employee time and more accurately bill for client projects.
This simple timesheet template can keep track of an employee’s regular hours, paid time off, breaks and more on a weekly basis. Our download includes columns to track the date, time in and out, a daily break, total hours worked, the employee’s hourly rate and the calculated total weekly pay.
➡️ Download a weekly time-tracking spreadsheet
A monthly timesheet template uses a similar format to the weekly timesheet but allows teams that pay by the month to track an entire month’s worth of work and accurately calculate an employee’s paycheck. This template includes columns to track the date, time in and out, a daily break, total hours worked, an employee’s hourly rate, total weekly hours worked and the calculated total monthly pay.
➡️ Download a monthly time-tracking spreadsheet
A project-based timesheet template is used by service businesses that need to track their billable hours in order to invoice clients after delivering a project. This template includes columns to track project name, client, task, start and end times and total billable hours.
➡️ Download a project-based time-tracking spreadsheet
NOTE: While these templates can get your team started with more accurate time records, it’s important to adjust them to fit the needs of your team and your specific client projects.
4 Common Considerations for More Accurate Time Tracking
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If your team is just getting started or looking to improve company-wide organization and visibility, a time-tracking template is a great first step. Starting with a pre-built template requires minimal training for your staff but still provides your team with better access to time data.
The results are threefold:
While templates can offer a better process for collecting time entries, they still rely on manual entry. Even if your employees are consistent, manual work always increases the chance of human error in calculating paychecks or client invoices. On top of this, the manual time entry required for maintaining templates is non-billable work that takes you and your employees away from your number one priority — your clients. With too many manual tasks, your team’s productivity will suffer.
For businesses supporting client work, templates will only take you so far. When you support multiple clients or deliver complex projects, the best option is to take a step beyond manual templates and implement a time-tracking tool that can automatically record employee time.
The biggest disadvantage a business faces by using a time-tracking template instead of a more robust time-tracking tool is the limited access to real-time data and reporting. When you’re manually managing your team’s time entries, the insights you gain will likely be after the fact. To efficiently address project bottlenecks or workload imbalance, you need access to time reports in the moment, not after the project is already delivered.
TIP: The best time-tracking solution for professional services businesses is a system that connects your time tracking to all stages of your client work. From projects to tickets to billing, finding a tool that automates time tracking across your entire business will save your team time and offer new insights into your employee utilization and profitability.
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Your team works hard to deliver top-notch client work. Make sure you’re getting paid for all your efforts with more accurate time records that seamlessly connect to your client billing.
A client work management platform like Accelo can do just that and so much more. Our end-to-end system centralizes all aspects of your client journey — from prospect to payment — and tracks employee time at every stage. With automated time tracking, your team can feel confident about billing for client work and gain better insights into employee utilization and performance with access to real-time data.
Want to see how time tracking with Accelo could transform your business? Sign up for a trial or request a demo to speak with a product expert about the features that could best support your business.