Booking Work

Accelo's Dynamic Scheduling tool allows you to more easily track your team's work load by automatically scheduling work based on your deadlines, and your team's availability.  The Booking tool empowers you to take this Auto Scheduled time, and book it for a specific day or time, locking that work in to your team's schedule based on your specific deadlines while taking advantage of the workload insight offered by Auto Scheduled time.

Using this guide, you can:

 Booking Work

Booking work in Accelo allows you to lock in time which was automatically scheduled via Accelo's Dynamic Scheduling tool to a specific time or day.  This is a great way to use the estimates provided by Accelo to more accurately plan what your team will be working on, and when.  Bookings can be made from any page, but Accelo recommends using the Schedule Dashboard so that you can incorporate your team's availability  into your bookings.

When Booking work, there are two ways in which time can be Booked:

  • Commit: Committing time allows you to book an amount of time to a single day.  This is a great way to block all or part of your team's day to work on a specific Task, and is the most common way to schedule your team in Accelo.
    commit
  • Schedule:  Scheduling time allows you to book time not just to a single day, but to a specific time of day as well, and is a great tool for assigning work that needs to be completed at a certain time or location.  Scheduling work will also place the event on the assignee's integrated Google or Exchange calendar.
    booking schedule

Whether you Commit or Schedule time, your time can easily see this assignment and log that time through their My Schedule and Daily  or Weekly Timesheet.

Booking Work for Multiple Days or People

When Committing and Scheduling time, you may find yourself needing to schedule your team for more than just one day at a time, and may need to have more than one person work on a single Task.  Booking makes it easy to book work for multiple days and for multiple people at once!  Booking time for multiple days or people can be done both by Committing and Scheduling time.

To book time for multiple days, simply follow these steps:

  1. Click the Range button
    range5
  2. Select the first and last days which you'd like to book work for
    range dates
  3. Enter the amount of time which should be booked each day.  For bookings which are longer than one week, these times will be booked for each Monday, Tuesday, Wednesday, etc. 
    range times
  4. Click Commit/Schedule.  You're done!

 

To book time for multiple people, simply follow these steps:

  1. Click Add User
    add user2
  2. Search for and select a user.  
  3. When Committing time, enter the amount of time which the additional person should be booked for
    time multi
    When Scheduling time, enter the additional person will be included in the scheduled event.  They will also appear as at attendee when the event is synced with Google or Exchange calendar
    schedule multi
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